Ezysystems gives you simple tools to record fuel, supplies, subscriptions and other business expenses in one place, so your accounts stay accurate and ready for tax season.
Capture receipts on the go, assign tax rates, link expenses to suppliers and keep your books clean — without spreadsheets and shoeboxes full of paper.
Income, invoices and expenses all in Ezysystems. One system for a clearer picture of profit.
It’s easy for small purchases to add up when you’re running a busy service business. Fuel, equipment, licences, software, materials — if they’re not logged properly, you lose visibility on profit and make tax time harder than it needs to be.
Ezysystems helps you capture expenses as they happen, link them to suppliers and categories, and keep everything together with your jobs, invoices and payments.
That means cleaner records, better decisions and fewer surprises when your accountant asks for the numbers.
Expense Management
Log day-to-day business expenses, keep supplier details organised and stay ready for tax and year-end reporting.
Record Expenses
Add business expenses directly into Ezysystems — fuel, equipment, tools, materials, office supplies, subscriptions and more — and assign them to the correct category in a few taps.
Ideal for busy teams who want tidy records without extra admin time.
Manage Suppliers
Store supplier contact details, notes and purchase history in one place. Link expenses directly to the right supplier to keep your accounts clear and transparent.
Helpful for reconciling statements and negotiating better pricing.
Control & clarity
Organise your costs by category, assign tax rates correctly and generate clear summaries whenever you need them.
Categories & Tax
Create categories that mirror how you and your accountant think about costs — fuel, vehicles, equipment, marketing, software, etc. Apply tax rules so reclaimable amounts are obvious.
Set it up once and apply the right category and tax rate every time.
Reporting & Export
Use built-in views to review spending over time and identify where money is going. When it’s time to share data, export clean reports for your accountant or accounting software.
Helpful for budgeting, forecasting and understanding real profitability.
Don’t just take our word for it
Hear from service businesses that use Ezysystems to track expenses, improve profitability and make tax time less stressful.
ROUTE-BASED CLEANING
Fuel and supplies used to be guesses. Now every purchase is logged in Ezysystems. When we compare income and expenses by route, we can see which work is really worth keeping.
Dean R. Owner · Crystal View Cleaning
HOME SERVICES
Instead of a box of receipts, I sent a clear export from Ezysystems. Every expense had a category, supplier and tax rate. Our year-end accounts were the smoothest they’ve ever been.
Lisa K. Director · BrightHome Care
GROWING TEAMS
With suppliers separated from customers and expenses tracked properly, it’s obvious when we’re paying for tools we don’t use anymore. That alone saved us a few hundred a month.
Owen S. Operations Lead · RouteWise Services
Guides & resources
Expense Tracking
Learn how to configure expense categories and tax rules in Ezysystems so you’re ready for accurate reports at the end of each month.
Read moreForecasting
Discover how to compare jobs, income and expenses in Ezysystems to see which routes and services are most profitable.
Read moreBest Practice
Simple routines your team can follow to keep receipts captured, entries up to date and your books ready for tax time all year round.
Read more